|Salit, L||2-4 B225515||ADJ2465830/ADJ1170386||writ issued 7/27/11|
The Division of Workers’ Compensation (DWC) is pleased to announce that Rosa Moran was sworn in today as the DWC administrative director (AD). Governor Edmund G. Brown, Jr. officially appointed Moran to the AD position on July 19. Moran is a former workers’ compensation attorney who gained over 15 years of experience handling workers’ compensation cases before becoming a DWC administrative law judge in the Oakland district office in March of 2005.
“Judge Moran’s involvement in the workers’ compensation community as an attorney and judge provides her with the wealth of knowledge needed in the position of administrative director,” said Department of Industrial Relations Acting Director Christine Baker.
Moran will oversee the DWC’s diverse programs, managing a staff of over 1,000 and a budget of $155 million.
“Workers’ compensation is a symbiotic system with employers and workers at its heart,” said Moran. “I’m honored to begin working with all parties to ensure that system is healthy, balanced and sustainable.”
Moran received her undergraduate degree from University of the Pacific in Stockton and a law degree from the University of San Francisco School of Law, and is involved in their alumni associations. She is an active lecturer at attorney conferences and risk management seminars. She is also a judge liaison member of the Bay Area Bench and Bar Association and is the author of many seminal decisions in the workers’ compensation arena.
Newsline No. 33-11
Division of Workers’ Compensation to host electronic filing expo at Los Angeles district office July 29
Law firms, claims administrators and lien claimants looking for a faster way to file encouraged to attend
The Division of Workers’ Compensation, in conjunction with its vendor partners and the Los Angeles district office, will host an electronic filing expo on July 29. Electronic filing is the fastest way to get documents into EAMS, DWC’s electronic case management system for the workers’ compensation courts. There are now two ways to file electronically: e-forms and JET File, so it’s easier and more convenient than ever to join the e-team!
JET File is for large-volume filers, while e-forms are better for small to medium filers. The July 29 expo will provide information about, and demonstrations of, both filing methods.
Filers looking for faster, easier and more cost-effective alternatives to paper forms are encouraged to attend this electronic filing expo:
Friday, July 29
10 a.m. – 2 p.m.
320 W. 4th St.
Junipero Serra state office building, Carmel room (ground floor)
Los Angeles CA
Filers can drop in any time between 10 a.m. and 2 p.m.
The expo will include:
- A walkthrough of each electronic filing method and its benefits for filers
- Access to tech and business experts, who will be available for consultation and questions about each filing method
- Approved software and third party filing service providers, who can demonstrate and answer questions about products that help filers take advantage of the speed and efficiency of electronic filing
- Ability to sign up for electronic filing on the spot
Newsline No. 32-11
Division of Workers’ Compensation public info case search tool will be offline for half-hour period on Friday
The Division of Workers’ Compensation will take its public information case search tool offline briefly Friday to make an adjustment to the application. The search tool, which is housed on DWC’s Web site, will be unavailable from noon until 12:30 on Friday, July 22.
During that 30-minute period, the Web page will state that the search function is not available. The rest of the DWC Web site will remain accessible.
The division launched the public information case search tool in December 2010 in response to feedback from system participants about what would help them keep cases moving through the system. Once users have identified themselves and the reason for making the request, the tool allows them to get basic information, such as the official address record, case number, date of injury, hearing information and venue, as well as case participants and certain case events. Case documents and confidential information, such as an injured worker’s address and Social Security number, are not provided.
The search tool was one of the top requests of external users, who worked with the division to craft its parameters. Another priority for external users was increased ability to file electronically. The DWC’s newest electronic filing tool, JET File, went live June 27. Now external users have two ways to join the e-team: JET File or e-forms. To learn more about these two methods of electronic filing, and to help determine which method is best for a particular business model, visit the e-team Web site.
Newsline No. 31-11
The Division of Workers’ Compensation now accepting applications for the upcoming qualified medical evaluator examination
The Division of Workers’ Compensation (DWC) is now accepting applications for the qualified medical evaluator (QME) examination. The deadline for filing applications is Thursday, Sept. 8, 2011. The examination will be held Saturday, Oct. 22, 2011.
QME’s are independent physicians certified by the DWC Medical Unit to evaluate the medical needs of injured workers. Applications for the QME exam may be downloaded from the DWC Web site at www.dwc.ca.gov. In the top navigation bar, click on Medical Unit. Interested applicants may also contact the Medical Unit at 510-286-3700 to request an application via United States mail or fax.
For more information please contact Joanne Van Raam at 510-628-2004 or Francine Wooley at 510-628-2038.
Newsline No. 30-11
External partners now helping filers break the paper barrier
The Division of Workers’ Compensation (DWC) last week launched JET File, a new electronic filing system that enables large-volume filers to get documents into the division’s court system faster and reduces paper at district offices. JET File is the result of partnering with external participants, some of whom are now helping filers utilize this new option.
“The state came together with its external partners to meet a common goal,” said Court Administrator Keven Star. “We built the receiving end of JET File to accept multiple electronic filings from high volume filers, and those filers now have several options to connect to it.”
Large filers—those annually filing 100 or more of any one of the six most common court forms—can choose one of three JET streams to file:
- JET stream 1: Use vendor developed software. In this stream filers purchase software from an authorized vendor and use that software to JET File directly
- JET stream 2: Use the services of a third party filer. In this stream filers use the services an authorized third party filer (TPF) who files on their behalf
- JET stream 3: Create their own JET stream using technical specifications posted on the DWC Web site. Users of this stream create their own JET Filing mechanism so they don’t need to buy software or use a TPF. This is for the tech savvy entities that want maximum control of their filings.
Some external partners are already JET Filing.
“With over 150,000 successful EAMS filings to date, DWC Direct is switching its large volume filing pipeline to JET File,” said Julia Burns, an administrator for DWC Direct, a third party filing service authorized to JET File. “Our clients eagerly anticipated JET File’s increased filing capacity combined with services we provide, such as automated form population and party service.”
One of those clients, Paula Crutchly of Vast Collections, said, “I have been filing liens electronically via third-party filing for a long time, so I’m excited about DWC Direct’s seamless introduction of Jet File for DOR’s, applications for adjudication, and more. Being able to file all the Jet File documents electronically and have DWC Direct serve the others parties is fabulous!”
JET File is the DWC’s second electronic filing option, following the 2008 launch of e-forms. While e-forms are best for small-to-medium-volume filers, JET File’s secure file transfer service is designed for large filers, and offers many advantages for claims administrators, representatives, lien claimants and self-insured employers.
Norma Gardner of RX Funding is mulling her three JET File options. “I know it’s an option we want to go with for sure. I’m just not sure how we’re going to do it yet.” She is sure of one thing: “Between this and the public information case search page, I’m starting to like you guys more and more.”
JET File information and resources are easy to access on the DWC Web site. From the DWC home page at www.dwc.ca.gov, click on the JET File logo on the right side of the page. From the EAMS page, click on JET File under “working in EAMS.” From either direction, once on the JET File page users will find:
- A JET File brochure and introductory video:
- A list of the six forms available for JET File
- A page listing the approved JET File vendors of software and TPF services
- A link to the public information case search function to ensure that case information is accurate before submitting forms.
Filers wondering about the differences between JET File and the e-forms trial, and which method best suits their business needs, can review the electronic filing walkthrough video on the DWC’s e-team Web page.
Newsline No. 29-11
The mileage rate for medical and medical-legal travel expenses will be increased to 55.5 cents per mile effective July 1, 2011. This rate must be paid for travel on or after July 1, 2011 regardless of the date of injury.
Labor Code section 4600, in conjunction with Government Code section 19820 and the Department of Personnel Administration regulations, establishes the rate payable for mileage reimbursement for medical and medical-legal expenses and ties it to the Internal Revenue Service (IRS). The updated mileage reimbursement form is posted on the DWC Web site at http://www.dir.ca.gov/dwc/forms.html.
Newsline No. 28-11